As a business owner, you know how important it is to keep things fresh and innovative in your workplace, but when making changes, you’ll need to consider how your plans might impact your employees.
If you are in the process of job redesign where employees are assigned new roles that play into their strengths and contribute to a more successful business, these changes can be stressful to your employees. If someone has been hired for a particular job and then he or she is suddenly expected to perform a different role in the organization, tension and stress can result.
A recent report found that 46% of 1,018 Canadian employees recently surveyed had taken time off work or noticed other employees taking sick leave following workplace changes, a common symptom of a stressed-out workplace.
I’ve outlined below a few tips on how you can shift roles in your organization without contributing to employee stress:
- Share your vision.
Why are you doing this? What is this change going to accomplish for your organization? Sharing this vision with employees will allow them to understand exactly why this is happening, and help them find their part in it.
- Keep the lines of communication open in regards to role change.
Ask employees how they feel they can contribute to a new role and encourage conversation. By doing this, you can evaluate each employee’s strengths and weaknesses, while giving them an opportunity to work in a new role they would truly enjoy.
Make sure employees stay up to date as things begin to shift. For example, when you have made some final role decisions, send out an email to all staff informing them of the new structure. Keeping everyone in the know will ensure a smooth transition process.
- When your employees begin their new role, make sure they feel supported.
Assuming a new role can be challenging, especially if the employee doesn’t have a lot of previous experience in the position. Positive reinforcement can go a long way, as employees are less likely to experience stress when they report a positive and supportive workplace culture.
In today’s workplace, you need to keep things fresh, but maintain a balance against a backdrop of inclusiveness and communication. Learning how to handle change effectively is what will keep your team on the right path to growing your business.
How have you successfully restructured your business?
Customer retention relies heavily on customer experience, which is why it’s so important for business owners to really hone in on what will make their customers have a positive experience when interacting with their business.
Regardless of the size of your business, you can all take steps to ensure our number one asset – our customers – are happy. Here are a few key tips to help you improve that experience for your customers:
One of the most important ways to keep your customers is to keep in touch with them on a regular basis, whether that is through daily/weekly/bi-weekly calls, meetings, or emails, you need to make an effort to touch base with your clients. These are not sales calls, but rather opportunities to hear more about recent triumphs or challenges they are having in their business. The more you know about their business, the better able you are to serve them. When you listen, a customer feels heard.
Good As Your Word
A common complaint of customers is that business staff do not follow through on promises they make. When you tell a customer that you will email them a document by noon, for example, and they have not heard from you by the next day, they might feel that they are not a priority. Every customer wants to feel as if they are the only ones you take care of, so when you say that you will meet a deadline or deliver a report and not do so, nor call to explain why, they are left in the dark and this is when they are telling others about the poor service they are receiving from your business.
Thanking Them Differently
When a customer has purchased your product or service, particularly an expensive one, be sure to thank them in appreciation, ultimately for their choosing to work with you and not your competition. A phone call or handwritten card with the express purpose of saying thanks will be appreciated, but think of taking it to another level through a congratulatory lunch or a basket of sweets delivered to their home or business. You will be remembered, talked about favourably to your customer’s contacts, and will likely receive repeat business.
Access and Availability
If the main contact number to your company goes straight to voicemail or is automated, this could result in an unfavourable experience for your customer. You want to always make sure they feel that their business is important. You might want to consider:
- Forwarding the main line to one of your customer service reps or an executive assistant
- Make sure your automated system provides a directory with your employees’ names and extensions
- Create a company-wide policy on returning voicemails in a timely manner e.g. calls are to be returned within 24 hours
With so much business happening online today, it is important to set out clear expectations for your customers in terms of how to reach you and when. You might want to consider:
- Making sure your website clearly states your hours of operation
- Adding a simple contact form on your site with a specified time that a company rep will respond, or adding an online chat for immediate answers to any customer questions
- Adding a cell number to your email signature for any immediate calls
- Creating an email policy for your staff to ensure emails are returned to customers in a timely manner e.g. within 30 minutes
The key to customer retention is to strengthen your relationships at every contact point and to be mindful of not alienating them along the way.